RULES AND REGULATIONS OF INDIAN SOCIETY OF RADIOGRAPHERS & TECHNOLOGISTS (ISRT)

 

 

1. NAME

The name of the Society is INDIAN SOCIETY OF RADIOGRAPHERS & TECHNOLOGISTS (ISRT), hereinafter called the Society.

 

 

2. CENTRAL, JOURNAL AND INSTITUTE OFFICES

Central office of the Society shall be situated in the state of Kerala. The office of the society shall be for the time being at Indian Society of Radiological Technologists, P.B.No.2547, T.C.6/772(2), Prasanth Nagar Jn., Medical College P.O, Thiruvananthapuram- 695 011 E-mail: info@isrt.org.in,mailisrt@gmail.com, Website: www.isrt.org.in Ph :+91 9846 433944. The society may shift its office to any other address within Kerala and may also have sub-office or institutions in other place or places as may be decided by the governing body (National Executive Council) from time to time. Journal Office shall be located at the place where the Editor-in-Chief of Journal is stationed. Indian College of Radiological Technology Office shall be located at the place where the Registrar of ICRT is stationed or as decided by the Governing body from time to time.

 

 

3. ADDRESS FOR COMMUNICATION

P.B.No.2547, T.C.6/772(2), Prasanth Nagar Jn., Medical College P.O, Thiruvananthapuram- 695 011, E-mail: info@isrt.org.in, Website: www.isrt.org.in Ph :+91 9846 433944, +91 94000 57779

 

 

4. JURISDICTION

Whole of India

 

 

5. AIMS AND OBJECTS

a) To keep high standard of Patient care and promote excellence in professional practice by recognizing Qualified Individuals in Medical Imaging, Nuclear Medicine, Interventional Procedures and Radiation Therapy. b) To promote the study & practice in the Technology of Radio-diagnosis, Ultrasound, C.T, M.R.I. (N.M.R.) and other Imaging Modalities, Nuclear Medicine, Radiotherapy, Oncology, Radio Biology, Radiation Safety, Radiation Medicine and Interventional Radiology or any advanced modalities invented and performed from time to time. c) Initiating cooperative efforts with Governmental and Non Governmental agencies and corporate bodies to provide high quality continuing education and training for professionals in all areas of the Radiological sciences & Technology. d) Increasing public awareness of issues related to radiation safety and public health in association with appropriate agencies in this area. e) Supporting health care initiatives and legislative activities of Government directed at improving the standard of patient care. f) Maintaining open lines of communication with health care institutions, physicians, and other professionals with mutual interests. g) Promoting career advancement and career opportunities in the Radiological Sciences & Technology regardless of race, religion, region, color, sex or creed. h) Supporting the long-term health and well being of the radiological sciences. i) The Association, its Official Journal and Indian College of Radiological Technology will be a non-profitable organization for promotion of Radiography, Ultrasound, C.T., M.R.I. and other Imaging Modalities, Nuclear Medicine, Radiotherapy, Oncology, Radiation Safety, Radio-Biology, Radiation Medicine, Interventional Radiology and other aspects of public health. j) To protect and preserve the interest of members in all aspects. k) To assist Government and Non-Governmental agencies in matters pertaining to Radiology and Medical Imaging, Cancer care, Radiation safety and public health. l) To assist in establishing and maintaining high standard of education and training, to elevate the quality of patient care, and to improve the welfare and socio-economic status of radiological technologists. m) To enunciate policies concerning the professional status, legislative activity, and the welfare of its members. n) To cooperate with external organizations or agencies in India or abroad, whose policies are not in conflict with those of Indian Society of Radiographers & Technologists, as may be necessary to maintain continued progress and growth of the Society.

 

 

6. METHODS

For the attainment and furtherance of these objectives, the Society may: i) Hold periodical meetings and conferences of the members of the Society. ii) Arrange from time to time Conferences, lectures, discussions, Workshops, Teaching and Training courses on any aspect of Radio-diagnosis, Ultrasound, C.T., M.R.I. (N.M.R.) and other Imaging Modalities, Nuclear Medicine, radiotherapy, Oncology, Radiation safety, Radio-Biology, Radiation Medicine and Interventional Radiology, Radiation safety and cancer care. iii) Publish and circulate Scientific Journals, reports, pamphlets, books, booklets, research papers, news bulletin etc. iv) Publish from time to time transactions and other papers embodying researches conducted by the members under the auspices of the Society, either in the Official Journal and News Bulletin or as a Supplement or as deemed fit. v) Maintain a library, Radiology Museum and a Society office and/or Journal Office/Institute/college Office. Collect Historical records and preserve these in the library. vi) Subscribe to the various Journals in India and abroad. Necessary permission from the Government will be taken as and when required. vii) Encourage research and developmental activities in Radiological and Allied health Sciences with grants out of the funds of the Society or from donations received. viii) Purchase, take lease of, or otherwise acquire, hold, manage, let, sell, exchange, mortgage or otherwise dispose off movable or immovable property of every description and all rights or privileges necessary or convenient for the purpose of Society and the Official Journal and College Office and in particular any land, building, furniture, house-hold or other effects, conveyance and accommodation and when deemed necessary or desirable in the interest of the Society, sell, demise, let, hire out, mortgage, transfer or otherwise dispose off the same in accordance with the provisions of the Indian Societies Act 21 of 1860 or as amended from time to time. ix) To acquire, construction, improve or alter and maintain building or buildings on behalf of and for the Society. x) To accept endowments and grants from the national or international, official or non-official, sponsored by the government or other charitable or similar institutions, foundations, etc. or from individuals to advance the aims and objectives and purposes of the Society and the Journal and Indian College of Radiological Technology. xi) To borrow or raise money, collect subscriptions, donations for the Society and the Journal and Indian College of Radiological Technology in such a manner as the Society may deem fit. xii) To invest any money of the Society or the Journal or the College or proceeds from the movable and/or immovable properties of the Society if not immediately required by the Society, and to withdraw the same in the manner provided by law. xiii) To assist, subscribe to, or cooperate or affiliate or be affiliated to or amalgamate with any other public body, whether incorporated, registered or not, and having altogether similar or in part, objectives similar to those of the Society without losing the identity of the parent body. xiv) To create or assist in creating branches and chapters for any of the purposes aforesaid for the aims and objects for which the Society stands. xv) To do all such other things as are cognate to the objectives of the Society or are incidental or conducive to the attainment of the above objectives. xvi) In case of a dispute between the member and the Society, the matter will be submitted to a Sub-Committee appointed by the President of the State / Centre. The decision of the Sub-Committee shall be binding and final.

 

 

7. DISPUTES

All the legal disputes will be settled within the Judicial Territorial Jurisdiction of the Central Office.

 

 

8. POLICY

The Society shall carry on its operation and keep its assets on strictly non-profit basis and the income and property of the Society whenever derived shall be utilize solely towards the promotion of the objectives of the Society as set forth in this Memorandum of Association and no portion there of shall be paid or transferred directly or indirectly by way of divided or bonus or otherwise to any person.

 

 

9. REGISTER OF MEMBERS

There shall be are register in which the names of all the members of the Society shall be entered with their qualifications, addresses and bio-data as far as possible. The photographs of the individual members will also be obtained and retained in the records of the head quarters.

 

 

10. MEMBERSHIP

The National Executive Council shall have the right to decide the eligibility or otherwise and the class to which a member could be admitted and such decision shall be final. The members of the Society shall consist of the following categories: Active Members, Life Members, Emeritus Members, Honorary Members, Associate Members, Associate Life Members, Student Members and Provisional Life Members. a) Active Members: Means those persons who possess Degrees or Diplomas in Radio-diagnosis /Radio therapy/ Nuclear Medicine/ Cath Lab Technology approved by universities / state or central Governments. Minimum 10+2+2 pattern of qualification is essential for active membership. b) Life Members: Means active members who pay subscription/renewal fees in lump sum, according to the Bye-laws laid down for the purpose in lieu of yearly subscription. c) Emeritus Members: Means active members who: (i) has attained the age of the 70 years, or (ii) has been retired from the active practice by reason of physical disability. (Such members shall not be liable to pay subscription) They shall have the voting rights. (iii) That no delegation fee will be charged from the Emeritus Members attending the Annual Conference. d) Honorary Members: (i) Eminent members of the medical profession, who are not already enrolled as members of the Association.(ii) Other persons who have contributed for original research, scientific advancement in the Radio-diagnosis, Ultrasound, C.T., N.M.R. and other Imaging Modalities, Nuclear Medicine, Radiotherapy, Oncology, Radiation safety, Radio-Biology and Radiation Medicine or Interventional Radiology. This category of members shall not have the voting rights. This is open to both Indians and Foreign Nationals. e) Student Members: Means students enrolled in recognized medical institutions in India. Their membership as such shall be limited for the period of their training/instructions in Radio-diagnosis, Ultrasound, C.T., N.M.R. and other Imaging Modalities, Nuclear Medicine, Radiotherapy, Oncology, Radio-Biology and Radiation Medicine and Interventional Radiology; the membership in this category shall be for a maximum period of seven years. The student members shall be enrolled only when their application for membership is duly certified by the respective Head of the Department of the medical institution/college, where they are on roll. They will have no voting rights. Student membership, will be counted as continuous membership for election purpose etc., provided it has been converted into active/life membership, immediately after the award of Degree/Diploma, thus there is no break in membership of Society. f) Provisional Life Members: Students undergoing degree/diploma courses can be enrolled as Provisional Life Members on payment of full Life Member Subscription in advance and will be converted to regular Life Membership after acquiring degree/diploma and they will have no voting right during the period of provisional life membership. g) Associate Members: Bio-medical Engineers or other Allied health professionals and other persons including those who are continuing in this field without formal academic qualifications but with good experience or having interest in Science of Radiology or its branches, who in the opinion of the National Council, are likely to advance the cause of the Society. Health Care Industry representatives will be enrolled as Associate Life Members. Associate members (Including life members) will not have any voting right. h) Affiliated membership: Any Radiological Association, Union, Society or Scientific Organization/Institution either in India or abroad may be affiliated to the Society on terms and conditions to be mutually decided upon and approved by the National Council of the Society and their members shall be given facilities as mutually agreed upon except the right of voting.

 

 

11. SUBSCRIPTION

i) A person who wishes to become a member shall apply in the prescribed form together with the membership fee. ii) All the members except Emeritus/Honorary/Life Members shall pay as annual subscription or the sum decided in this regard from time to time as provided in the Bye-laws. A member shall be required to pay an admission fee of Rs. 1500 and a subscription fee depending upon the type of Membership. The current membership registration fee is given below- MEMBERSHIP FEE: (The existing membership fee is as follows) (a) Life membership + Registration fee : Rs. 1500/- (b) Associate membership + Registration fee : US Dollar 250 / (Overseas only) (For the period of five years) (c) Student membership + Registration fee : Rs. 500/- (d) Overseas Membership : Us Dollar 150/- (e) Provisional Life Members : Rs. 1500/- (Students undergoing degree/diploma courses can be enrolled as Provisional Life Members on payment of full Life Member Subscription and will be converted to regular Life Membership after acquiring degree/diploma and they will have no voting right during the period of provisional life membership). Imp: The amount of membership and annual subscription shall be determined by the National council from time to time. The National Council will have the right to introduce the appropriate annual subscription fees for its members with prospective or retrospective effect and all members are liable to remit the same. Failing may forfeit to cancellation of very primary membership of defaulters.

 

 

12. BRANCHES & CHAPTERS

I. STATE CHAPTER a) There may be a State Chapter/Union Territory Chapter in such State or Union Territory under Constitution of India provided that there are at least 20 Active Members within the territorial jurisdiction of the State and not more than one Chapter shall be allowed to be formed in any State/Union Territory. b) Regular meeting of the state chapter Presidents& Secretaries will be held at the time of the Annual Congress. All the state chapters should hold their elections yearly and inform the Central Office immediately. The defaulting state chapters are not eligible for grant in aids and other benefits from central office. II. CITY BRANCH / ACADEMIC CLUB a. Where there are ten or more life/active members residing in any particular city in a State or Union Territory where a State Chapter exists, a City Branch for academic purpose can be formed. Such city Branch/ Academic Club shall be governed by the State Chapter where they are situated. However, the central office will have its discretion to grant permission to start a city branch even in the absence of formal state chapter as and when the situation demands. b. Subject to the Rules and Bye-laws of the Society, each State/Union territory Chapter shall be free to govern itself in such a manner as it shall think fit and for that purpose to make from time to time Rules and Bye-laws as it may think fit to repeat, or alter the same as and when it shall consider it expedient. The Rules and Bye-laws so made for the time being in force shall be binding on the members constituting the State/Union Territory Chapter in reference to which, they are made, provided that such Rules and Bye-laws are in conformity with the Rules and Bye-laws of the Society and have been approved by the General Secretary subject to subsequent ratification by the Central Council. Wherever the State/Union Territory Chapter has either no Rules of its own or the Rules are silent on any point, the Rules of the Association shall be applicable. c. State/Union Territory Chapters shall refer all matters concerning the state, Government of India as a whole to the Central Office for necessary action. However, whenever a State/Union Territory Chapter approaches the Centre to represent it to its State Government, the Central Office shall take necessary action in the matter. The State/Union Territory Chapter shall keep the Central Office informed about all actions taken by them with the State Government or other organizations. III. AFFILIATED BODIES Any Radiological Association, Union, Society or Scientific Organization/ Institution either in India or abroad may be affiliated to the Society on terms and conditions to be mutually decided upon and approved by the Central Council of the Society and their members shall be given facilities as mutually agreed upon except the right of voting.

 

 

13. ASSOCIATION YEAR

The year of the Association and its all branches for financial purposes will be from 1st April to 31st March next year. The year of Association for activities will be the day of conclusion of last Annual meeting and the previous day of the ensuing Annual General Meeting.

 

 

14. RIGHTS AND PRIVILEGES OF THE MEMBERS

Every Life/Active and Emeritus Members shall be entitled: a) To attend, take part and vote in all meetings of the Association, and be entitled to vote in any manner prescribed by the Association provided he/she has paid his subscription of the current year before 30th June, if it is introduced and demanded by the Society b) For membership of the National Council and Office of the Society. c) To propose or second candidates for admission to the Association. d) To introduce visitors to scientific meetings of the Association. e) To subscribe the issues of the Journal and News Bulletin and other publications of the Association. f) Reduced rates for ISRT sponsored programs. Earn the Certificates at these programs. g) To make the network and to make new alliances with professionals at ISRT meetings with whom them can share problems, concerns, knowledge and experiences in various streams of profession. No net works on the basis of race, religion, region, color, sex or creed shall be entertained. h) Opportunity for professional growth and leadership opportunity within the society. i) Through ISRT they will have access to reports of state/district activities, news, events and educational opportunities. j) The opportunity to promote Radiological Science as a profession, and provide input on issues affecting the future of our profession. k) A platform to communicate with International organizations; be a voice in radiologic issues that affect the Indian nation. l) Win awards with their scientific papers or scientific displays at the Annual Conference.

 

 

15. MANAGEMENT OF THE ASSOCIATION

The Supreme control over the affairs of the Association shall vest in the body called the General Body. Its day to day administration shall vest with the National Council. To perform an effective and easy day-to-day activities the society can form a National Executive Council and it may act as the Governing body of society.

 

 

16. GENERAL BODY

The General Body shall consist of all members of the Association except Honorary, Associate, Provisional and Student members.

 

 

17. NATIONAL COUNCIL

The National Council shall consist of the following Members : a) The President of the Association. b) The Immediate Past President of the Association. c) Two Vice-Presidents. d) The General Secretary. e) Five Secretaries – with different portfolios. f) The Immediate Past General Secretary. g) The Finance Secretary. h) The Editor of Journal. i) The Vice-Chairman of Indian College of Radiological Technology. j) The Registrar, Indian College of Radiological Technology. k) Finance Controller, Indian College of Radiological Technology. l) Exam Controller of ICRT m) All the State Chapter Presidents and Secretaries will be the Central Council Members. n) All Regional Co-coordinators will be Central Council Members. o) Internal Auditor(s) of ISRT p) Five to Ten Members to be elected by the General Body in its Annual General Body Meeting

 

 

18. NATIONAL EXECUTIVE COUNCIL OR GOVERNING BODY

Executive Council is the governing body of the society which performs the day to day activities of society including the member related welfare and co-ordination, office administration and other associated duties. The Governing body consists of the following members: 1) President 2) Two Vice Presidents 3) General Secretary 4) Five Secretaries 5) Editor 6) Finance Secretary 7) Registrar of ICRT 8) Vice Chairman of ICRT 9) Finance Controller of ICRT 10) Exam Controller of ICRT 11) All Regional Co-Ordinators The National Executive Council will meet at least once in three months.

 

 

19. POWERS AND FUNCTIONS OF THE GENERAL BODY

The General Body shall be the supreme body of the Society and exercise overall control over the affairs of the National Council with power to over rule in any matter whatsoever the decision of the National Council and in particular to exercise supreme control over the affairs of the Society and to ratify the decisions which the National Council may, from time to time, take during the currency of the Society year. Ordinarily the General body will meet at least once in a year, at the time of the Annual Congress.

 

 

20. POWERS OF THE NATIONAL COUNCIL

The National Council will administer the affairs of the Society in accordance with the Constitution of the Association, Rules and Bye-laws. The National Council shall exercise such powers and do such acts and things as may be exercised or done by the Society. The National Council shall hold two meetings in the Annual Congress, one before the GBM and other after the GBM and will meet at least twice in a year.

 

 

21. POWERS & FUNCTIONS OF THE GOVERNING BODY

The National Executive Council is authorized to perform the day to day activities and it is delegated with all the powers vested in National council provided that such decisions shall be ratified by National council from time to time.

 

 

22. INDIAN COLLEGE OF RADIOLOGICAL TECHNOLOGY (ICRT)

To promote the academic and teaching activity of the Society, an Indian College of Radiological Technology is formed. The Governing Body of the Indian College of Radiological Technology under the Society will formulate its programmes, rules and regulations. The National Council Meeting of the Indian Society of Radiographers & Technologists shall approve actions and decisions of the Indian College of Radiological Technology before they become operative. The Registrar of ICRT shall submit all the date to day affairs, detailed project report etc to the Central Office, ISRT for confirmation and approval before it came into force.

 

 

23. NATIONAL CONGRESS OF RADIOGRAPHERS

An Annual Congress of Radiographers shall be organized every year or as the General Body of the Society decides. The Chapters of the Society shall have the privileges of inviting the Congress. The place and the time of the Congress shall be decided at the Annual General Body Meeting one year in advance. A formal invitation from a state branch for inviting Annual Congress must come to Central Headquarters well in advance of forth coming Annual conference and it must be signed by Branch President, Secretary & 5 other members. No state branch will be allowed to host annual congress if the accounts of the previous congress hosted by it are not submitted or found it as not satisfactory. If the annual congress is allotted to a state and if for some reasons, the state is unable to hold the congress, such a state should be debarred from contesting for next five years. They will be considered as incapable of holding annual congress. How ever the central council can make relaxation in it, if it is found fit.

 

 

24. VALIDITY OF PROCEEDINGS

The proceedings of the meetings of the General Body and the Central Council or any Committee, Sub-Committee or any Body acting under the Rules and Bye-laws of the Association or any of its Branches shall not be invalidated by accidental omission to give any notice thereby required or any vacancy among their members or by any defect in the election or qualification of any of their members.

 

 

25. AMENDMENTS OF THE CONSTITUTION

An Extra Ordinary General Body Meeting be convened 15 Minutes after Annual General Body Meeting to consider the proposals for amendments of Constitution of the Association. Proposals for change in the Article of Memorandum of Constitution of the Association shall be considered at an extra ordinary General Body meeting of the General Body specially convened for the purpose. The proposed alterations must reach the Central Office at least four months before the date of the Extra Ordinary General Body Meeting and shall be circulated by the General Secretary to all the Branches and Direct Members for opinion at least two months before the date of the meeting. Due notice of the proposed change must be given in the Agenda of the Extra Ordinary General body meeting of the Association. No such proposal shall be carried into effect unless it is agreed to by the votes 3/5th of the members present and voting at meeting and confirmed by 3/5th of the members present at another meeting called immediately after the extra ordinary general body meeting. The notice of both these meetings should be given as per rules. N.B. Amendments by the members to the proposed changes should reach the General Secretary at least 4 months before the date of extra ordinary General Body meeting and General Secretary should send/circulate them to members two months before the extra ordinary General Body Meeting and any amendments by the members should reach to Secretary General 4 weeks before the extra ordinary G.B. meeting. Proposals for change of Rules and Bye-laws shall ordinarily be considered only at the Annual General Body Meeting. The proposed alteration must reach the Central Office at least four months before the date of the Annual General Body Meeting and be circulated by the General Secretary to all the Branches and Direct Members two months before the Gen. Body meeting. Due notice must be given in the Agenda of the Annual general body meeting of the association. Rules can only be changed by the 2/3rd majority of those members present and voting. Any additions to, modifications or repeal of the rules shall be considered to have come into force only after the proceedings of the meeting at which they were passed have been confirmed at the next meeting of the general body which may be called by the President soon after the Annual General Body Meeting. Due notice of the same shall be given along with the notice of the Annual General Body Meeting. Explanations: Due notice shall mean that the actual words of the proposed alteration of the rules shall be included in the Agenda of meeting of the general body. In anticipation of the approval of the general body, the central council may amend the rules and bye-laws at any meeting provided the proposed amendments have been duly circulated to the chapters and branches and to all members entitled to vote and provided two third of the members of the central council present and voted in favor of the amendments. Immediate effect may be given to such amendments if the central council so decides. Thereafter same is to be approved by G.B.Meeting.

 

 

26. DONATIONS

All donations made to the Association, its official Journal and the Indian Institute of Radiology & Imaging will be exempted under Section 15B of the Income Tax Act, 1922 and corresponding provision of Section 80G of Income Tax Act, 1961 (subject to the limits and conditions prescribed in the said section), from payment of income tax. The application for getting this sanction shall be made by the General Secretary to the authorities concerned each year or as required under the said act. And this certificate will be valid for state chapters also for IT exemption. And for this audited accounts of every state chapter must reach to central headquarters by 20th December every year.

 

 

27. FORMATION OF CHAPTERS

A minimum of 20 persons who are eligible to be the active members of the Society as per rule 3(a) and who reside, practice or are employed in a place within the territorial jurisdiction of a state under the constitution of India, may form a state chapter of the association by a resolution passed, at a general meeting of such persons convened for the purpose. The resolution with names of the office-bearers of the new chapter, the membership declaration forms and central quota of subscription, as per Bye-law shall be sent to the central office, for final approval of the chapter by the central council at its next meeting. The state chapter shall submit to the Central and Journal Offices return of the members on their roll by 30th September and 31st March each year, a list of new members and a list of members who left the branch with their new address if available, along with a report of the activities of the branch. Similarly the city council may be formed, but they will report to their respective state branch only.

 

 

28. TERMINATION OF MEMBERSHIP

Membership may be terminated: a) By resignation: A member may at any time resign the membership by giving 30 days notice in writing to General Secretary. b) By removal of names on account of non-payment of subscription after due notice c) By removal of names on the ground of undesirable conduct proved by the Governing body.

 

 

29. RE-ADMISSION

Any person who has ceased to be a member under Byelaws can be re-admitted on fresh application being made by him/her and on payment of any dues outstanding against him/her on the date when he/she had ceased to be a member.

 

 

30. POWERS AND FUNCTIONS OF THE NATIONAL COUNCIL OF THE SOCIETY

The National Council shall be the executive authority of the Society and as such shall have the powers to carry into effect the policy and programme of the Society as lay down by the General Body and shall remain responsible thereto. The National Council shall have the right: a. To make regulations and issue instructions for the efficient administration of the Society and for proper maintenance of its properties and publications. b. To appoint committees, ad-hoc committees and standing committees as and when necessary. All the committee formed at the Central/state office should have at least 3 members. c. To represent before the Central or State Governments or public bodies or any properly constituted authority, any matter affecting the interests of the Society or the Radiological and Imaging Profession of the Country. d. To consider and decide applications for membership, resignation of members, suspension of members of branches and the question of taking such disciplinary action as it may deem fit, against any member/branch for misconduct and willful neglect of default of notices. e. To write off the whole or part of the unrealizable arrears of subscription of members, of Central Fund Contribution from the Branch or other outstanding dues of the Society or its publication or of the College as and when considered necessary. f. To appoint or remove salaried officers and servants of the Society. g. To fix the rate of traveling allowance, dearness allowance, salaries and honorarium and other allowances to be paid to the office bearers of the Society and the members of the Central Council and other Committees, ad-hoc Committees and Sub-Committees. h. To consider all matters and make necessary recommendation as of them as far as possible, to its being placed before the General Body for discussion. i. To fix the delegation of financial powers to its attached offices and office bearers or units from time to time.

 

 

31. MEETINGS OF THE SOCIETY

The meetings of the Society shall be held at such places and at such times as the Society or the Central Council may appoint. At other times, the General Secretary under the direction of the President shall fix the time and venue of the meetings. Viz a. Scientific meetings, b. Annual General Meetings and interim conventions c. Extraordinary General Meeting, and d. Requisition Meetings a) Scientific Meeting: i) To read and discuss papers on Radio-diagnosis, Ultrasound, C.T., M.R.I., and other Imaging Modalities, Nuclear Medicine, Radiotherapy, Oncology, Radio-Biology and Radiation Medicine and Interventional Radiology and to arrange lectures, demonstrations and discussions on these subjects. (ii) To arrange a refresher course through ‘Indian College of Radiological Technology’ as deemed fit. b) Annual General Meeting: The agenda of the annual general meeting shall include the following and in this order: 1. The election, if necessary (in the absence of the President or the Vice-Presidents) of the Chairman 2. Confirmation of the proceedings of the previous annual General Body Meeting 3. Adoption of the Report of the Central Council: a. Central Office b. Journal Office c. College Office 4. Adoption of the audited accounts: a. Central Office b. Journal Office c. College Office 5. Adoption of the Budget for the ensuing year: a. Central Office b. Journal Office c. College Office 6. To elect office bearers of National Council Members 7. To nominate Editorial Board for Journal and News Magazine 8. Any other matter brought forward by the National Council 9. Passing of resolutions. c) Extraordinary General Body Meeting: An extraordinary General Meeting may be called at any time by the General Secretary under the direction of the President for any specific purpose of which due notice has been given. So far as any proposed alterations or additions to the Article of memorandum of Constitution and Rules of the Association are concerned, the meeting can be called after 15 minutes of General Body Meeting. (d) Requisition General Meeting: A requisition General Meeting shall be held within 60 days of the receipt of the requisition in writing from at least 100 members of the Society or twenty members of the Central Council to the General Secretary with a copy endorsed in favour of the President specifying the business to be transacted at the meeting. On receipt of requisition, the General Secretary shall inform the President forth with to proceed to call such a meeting. In case the General Secretary or the President fails to convene such a meeting within 60 days of the receipt of the requisition, the requisiteness may themselves convene a meeting at a place of their choice but such a meeting shall be held within 10 weeks from the date of such delivery of the requisition to the General Secretary and the President on behalf of the Central Council. If within 15 minutes from the time appointed for the meeting, a quorum is not present, the meeting, (if convened upon requisition of the members) shall be dissolved. N.B. In all meetings except a requisition meeting, if a quorum is not present within 30 minutes of the appointed time, the meetings shall stand adjourned for 30 minutes and then meet again to transact the business. If a quorum is not present at the adjourned meetings, the members present whatever their number, shall form a quorum. If there is no quorum at a requisition meeting it shall stand dissolved. Quorum of the meetings shall be as follows: 1. The Annual General Meeting: 100 Members Life/Active 2. The Extraordinary General Meeting: 200 Members Life/Active 3. The Requisition General Meeting: 200 or 10 % of the total strength of the active members of the Society.

 

 

32. NOTICE OF MEETINGS OF THE ASSOCIATION

1. The Annual General Body Meeting : 30 days 2. The Extraordinary General Meeting (a) For purposes of amendments in the constitution: 45 days (b) For all other purposes (Ordinarily): 30 days 3. Requisition Meeting: 30 days The minutes of all the meetings shall be correctly kept and recorded as early as possible, and shall be signed by the Chairman of the Meeting and confirmed at the next meeting. Minutes of the National Council Meetings will be published in the News Magazine.

 

 

33. OFFICE BEARERS OF THE ASSOCIATION

The tenure of the office bearers of the association will be three years.

 

 

34. MINIMUM REQUIREMENT OF THE OFFICE-BEARERS FOR CONTESTING

ELECTIONS: Should be a continuously uninterrupted member of the Society for at least 5 years.

 

 

35. DUTIES AND POWERS OF THE OFFICE BEARERS

 

1. PRESIDENT:

 

The president shall assume office after installation at the time of inauguration of the Annual Conference. a. Shall be chairman of all meetings of the General Body, the Central Council, Secretariat and any other committees. He/she shall be ex-officio member of all committees except statutory committees. b. Shall preside at the annual congress and all meetings of the Society. c. Shall guide and control the activities of the Society. d. Shall regulate the proceedings of all meetings and the congress and interpret the rules and bye-laws and decide doubtful points. e. Shall in addition to his/her ordinary vote, have a casting vote in case of equality of votes. f. Shall undertake tour etc. in the interests of the association whenever required. NOTE: In the event of any emergency arising by reason of any cause, such as death, detention, resignation or absence for a considerable period out of India of the President, the duties of the President shall be devolved upon the Vice-President (who is senior between the two Vice-Presidents and membership of the association, will be only criteria for this). In case of resignation by the president, it will become effective when it is accepted by the central council. Pending the acceptance of the resignation, the vice-president (who is senior between two vice-presidents) shall act as indicated above in case the president is unwilling to function as such.

 

2. VICE PRESIDENT:

 

a. Shall help in the organization of branches by making tours and addressing members and personnel etc. b. The vice-president (senior) shall preside at the annual congress and other meeting in case the president is unavoidably absent. c. The vice-president (senior) shall be the chairman of all committees except statutory committees and sub-committees of which he is a member in case the president is absent. d. N.B. (1) Senior amongst the vice-presidents will be as per the membership seniority of ISRT. (2) In case of senior vice-president refuses or unable to perform the duties of the president as stated Above, then the junior vice-president will perform the duties of the president.

 

3. GENERAL SECRETARY:

 

With the help of three secretaries shall be in-charge of the central office. 1. Shall conduct all correspondence on behalf of the association. 2. Shall have general supervision of accounts and pass all bills for payment. 3. Shall get the annual statement of accounts prepared by Finance Secretary duly audited by the auditors for adoption by the general body. The audited account should be printed in the next issue of the News Magazine. 4. Shall organize, arrange and convene meetings, congress, lectures and demonstrations etc. 5. Shall prepare a budget and present it at the annual general meeting of the association. 6. Shall attend meetings of the general body, central council and keep record of proceedings thereof. The minutes of the general body meeting shall be circulated amongst the members of the association within 60 days after general body meeting. 7. Shall be an ex-officio member of all committees. 8. Shall maintain a correct and up-to-date register of all members of the association with the help of office in chages. 9. Shall organize the association by encouraging the establishment of branches where they do not exist and by creating a general interest in the association. 10. Shall bring any matter which he considers necessary in the interests of the association to the notice of the general body and the central council for guidance and decision. 11. Shall operate the bank account of the association jointly with Finance Secretary. 12. Shall keep a cash amount of up to Rs. 15,000/- in imp rest account for day-to-day expenses at time. 13. Shall deal with other organizations in national and international about the Organizational activities and promulgate projects and master plans for development of Society. 14. Whenever necessary the general secretary shall obtain opinion of all members of the National council by correspondence under instructions of the President. 15. Shall undertake tour etc. in the interests of the association whenever required

 

4. SECRETARIES:

 

i) Secretary - Professional Development a) Shall act according to the directions of Nationall council and assist General Secretary in all the matters related to Professional developments and career oriented dealings. b) Shall be the in-charge of Indian College of Radiological Technology in ISRT. c) Shall deal with other organizations in national and international about the academic activities and promulgate projects and master plans for professional developments. d) Shall keep up to Rs. 10,000/- in imprest account for incidental expenses. e) Shall undertake tour etc. in the interests of the association whenever required. f) Shall be the in-charge of Academic clubs in all over the country. g) Shall discharge any other functions and responsibilities assigned by General Secretary from time to time. ii) Secretary- Public Relations, Web administration and Magazine a) Shall act according to the directions of National council and assist General Secretary in all the matters related to Public Relations b) Shall be the Web administrator of ISRT and deal all matters about web management. c) Shall be the Editor in Chief of News Magazine or News Letters. d) Shall be the official spoke person of association. e) Shall prepare the budget of News Letter / Magazine, web and present it in the meetings of the association. f) Shall conduct all correspondence of News Letter and web on behalf of the association. g) Shall prepare and keep all documents of Web. h) Shall organize, arrange and convene meeting of News Magazines. i) Shall be In-charge of the News Magazines of the association. j) Shall recommend the names of the editorial board of News Magazine for approval of the Governing Body and General body. k) Shall with the help of the Editorial Board be responsible for regular publication and management of the News Magazines l) Shall with the help of the Editorial Board have the discretion of editing, condensing, correcting or refusing to publish any of the article and other matters received for publication. m) Shall keep up to Rs. 10,000/- in imprest account for incidental expenses. n) Shall undertake tour etc. in the interests of the association whenever required. o) Shall discharge any other functions and responsibilities assigned by General Secretary from time to time. iii) Secretary- Member’s Welfare a) Shall act according to the directions of National council and assist General. Secretary in all organizational activities. b) Shall organize the association by encouraging the establishment of branches where they do not exist and by creating a general interest in the association. c) Shall arrange member related welfare programmes and prepared the strategy to keep their workplace interests. d) Shall convene network groups among members based on their nature of work and area or field or sector of work, not on the basis of cast, race, religion, region, color, sex or creed. e) Shall undertake tour etc. in the interests of the association whenever required. f) Shall keep up to Rs. 10,000 in imprest account for activities. h) Shall discharge any other functions and responsibilities assigned by General Secretary from time to time. iv. Secretary – National Co-ordination a. Shall act according to the direction of National Council and assist General Secretary in all matters related to co-ordination of all regions of India. b. Shall co-ordinate different region of organizations to keep a good national integration and consolidation of activities. c. Shall monitor the activities in the different regions of country with the help of state chapter presidents / secretaries and Regional co-coordinators. d. Shall prepare consolidate and submit progress review reports of activities of various region to General Secretary from time to time. e. Shall identify the places of interests, where activities are to be strengthened and report to General Secretary and act in priority basis. f. Shall undertake tours etc in the interests of the association when even required. g. Shall discharge any other duties and responsibilities assigned by General Secretary from time to time. h. Shall keep up to 10000/- in imprest account for incidental expenses. i. Shall take care of state chapters for effective co-ordination. v. Secretary – Operations a. Shall assist General Secretary in all activities of organization especially in looking after the office, in conducting correspondence, in convening and in the preparation of Agenda of meetings, in preparing statement of accounts, keeping Registers etc. b. Shall Act as General Secretary in his absence. c. Shall be the in-charge of HQ office of ISRT and the day to day administration of office. d. Shall conduct the tours etc in the interests of organization, where ever required. e. Shall keep an imprest money of Rs. 10,000/- at a time for incidental expense. f. Shall discharge any other duties and responsibilities assigned by the General Secretary from time to time.

 

5. FINANCE SECRETARY

 

a. Shall receive all money of the association and deposit them in banks approved by the general body of the association to the credit of the association to be operated jointly with the General Secretary. b. Shall be responsible for collection of all subscription and contribution due to the central office. c. Shall dispose off the bills for payment as sanctioned by the General Secretary only on his/her written order. d. Shall have the right to point out any off or discrepancy in the order of payment of the General Secretary and refer the order back to him with his remarks. In the event of the disagreement still persisting between the General Secretary and the Finance Secretary the matter shall be referred to the president for final decision. e. Shall be responsible for keeping up-to-date accounts of the association with all accounts books posted up-to-date. f. Shall get the accounts audited by the auditors of the association. g. Shall prepare an annual statement of the accounts and balance sheet, showing the financial position of the association, get it audited by the auditors of the association and submit the same for adoption by the general body at the annual general meeting. h. Shall visit the Central Office, ISRT once in a year to get him acquainted with the accounts. And publish the accounts report in journal or new bulletin in every June

 

6. EDITOR OF JOURNAL

 

a. Shall be the Editor-in-Chief and Editorial Board for publication of the Journal. b. Maintain accounts of the Journal with the help of the Finance Secretary. c. Sign check for disbursement along with the Finance Secretary. d. Keep an imprest of Rs. 10,000/- at a time for incidental expenses. e. Shall with the help of the Editorial Board have the discretion of editing, condensing, correcting or refusing to publish any of the article and other matters received for publication. . f. Shall conduct all correspondence of Journal. h. Shall prepare and keep all documents of Journal. i. shall organize, arrange and convene meeting of Journal Explanation: The General Secretary in consultation with president may shuffle the portfolios of all Secretaries including the assigning of additional charges, if it is found necessary for an effective administration of Society. The action shall be ratified by the Governing body in the next meeting.

 

7. REGIONAL CO-COORDINATOR

 

a) Shall act according to the directions of National Council and General Secretary for an effective Co-Ordination of state chapters and branches within the territorial jurisdiction. b) Shall organize the association by encouraging the establishment of branches where they do not exist and by creating a general interest in the association. c) Shall discharge any other duties and responsibilities as directed by General Secretary or governing body from time to time.

 

 

36. DISSOLUTION

 

The dissolution of the society and adjustment of its affairs shall be in accordance with sections 13 and 14 of the Societies Registrations Act 1860, as amended from time to time or in accordance with the provisions of any other law relating thereto. We, the members of governing body, whose name, addresses are given below, certified that the above is a true and correct copy of the rules and regulations of the society.

Sl. No                                                    Name, addresses and Occupations of Members                                                                     Signature